Terms and Conditions
Last Updated: August 18, 2026
1. Introduction
Welcome to Dealer Data One, Inc. (“Dealer Data One,” “DD1,” “we,” “us,” or “our”). These Terms of Service (“Terms”) govern your access to and use of our software platform, applications, dashboards, APIs, and related services (collectively, the “Services”).
By accessing or using the Services, you agree to be bound by these Terms and our Privacy Policy. If you do not agree, do not use the Services.
2. Acceptance of Terms
By creating an account, signing in through OAuth, or otherwise using the Services, you acknowledge that you have read, understood, and agree to be bound by these Terms.
We may update these Terms from time to time. Material changes will be communicated through the Services or via email. Continued use of the Services constitutes acceptance of the updated Terms.
3. Account Registration, Authentication, and Security
3.1 Account Creation
You must provide accurate, current, and complete information when registering an account. You are responsible for maintaining the accuracy of your account information.
3.2 Authentication Methods
DD1 supports authentication via:
- Email and password
- Third-party OAuth providers (e.g., Google Sign-In)
OAuth authentication is optional and initiated solely by the user.
3.3 Account Security
You are responsible for all activities that occur under your account. You must notify us immediately of any unauthorized access or security breach.
3.4 Multi-Factor Authentication
Accounts with access to sensitive data or integrations may be required to use multi-factor authentication (MFA).
4. Data Rights, Usage, and Processing
4.1 Customer Data Ownership
You retain all rights, title, and interest in the data you provide, upload, or authorize through third-party integrations, including data relating to your own customers and prospects (“Customer Data”). Dealer Data One does not claim ownership of Customer Data.
With respect to Customer Data, Dealer Data One acts as a data processor (or “service provider” under applicable U.S. state privacy law), processing Customer Data only on your documented instructions and only to provide the Services. With respect to information we collect for our own purposes — account registration details, billing records, support correspondence, and website and product usage logs — Dealer Data One acts as a data controller. Our Privacy Policy describes both roles.
Dealer Data One will not sell, rent, or license Customer Data, will not disclose it to data brokers, will not use it to build benchmarks or products sold to third parties, and will not use it to train shared, public, or generalized AI models.
Advertising measurement. Where you enable it, you instruct and authorize Dealer Data One to transmit limited Customer Data — exported from your own systems and provided to us — to Google Ads and Meta for conversion measurement and attribution on your behalf, as described in Section 11.1 of our Privacy Policy. You represent that you have provided the notices and obtained any consents required under applicable law and under the relevant platform's terms for that transmission, and that you will promptly inform us of any customer who has opted out.
You may request export or deletion of Customer Data at any time in accordance with Section 10 of our Privacy Policy, which is incorporated into these Terms by reference.
4.2 Personally Identifiable Information (PII)
We implement industry-standard safeguards including encryption, role-based access controls, logging, and monitoring. Access to PII and OAuth-authorized data is limited to authorized personnel and systems.
4.3 Data Retention
Customer Data is retained only for as long as necessary to provide the Services or comply with legal obligations. You may request deletion of your data at any time, subject to applicable requirements.
4.4 Third-Party Platforms and Integrations
The Services support optional integrations with third-party platforms through OAuth or API-based authorization, including but not limited to:
- Google (Google Analytics 4, Google Ads, Google Business Profile, Search Console)
- Meta Platforms (Facebook Pages, Instagram Business Accounts, Meta Ads)
- Apple Business Connect
- LinkedIn (Organization Pages and Advertising)
- Microsoft (Bing Places for Business, Microsoft Advertising)
All integrations require explicit user authorization and are subject to scope limitation and revocation.
4.5 OAuth Authorization and Scope Limitation
OAuth connections are established only after explicit user consent through the applicable third-party authorization flow.
Dealer Data One accesses only the minimum scopes required to provide user-requested features. OAuth-authorized data is used solely for:
- Analytics and reporting
- Performance measurement and attribution
- Business diagnostics and alerts
- User-approved account management actions
Dealer Data One does not:
- Sell OAuth-authorized data
- Use OAuth data for advertising or retargeting
- Build consumer profiles
- Combine OAuth data across customers
- Use OAuth data to train shared or generalized AI models
4.6 Authorized Actions and Write Access
With explicit user consent, Dealer Data One may perform limited actions on connected platforms on the user’s behalf, including but not limited to:
- Updating business listings or attributes
- Managing advertising configurations and assets
- Creating, modifying, pausing, or updating campaigns and settings
All actions:
- Are performed only within granted OAuth scopes
- Are user-authorized
- Can be revoked at any time
4.7 Audit Logging and Accountability
Dealer Data One maintains comprehensive audit logs for OAuth-authorized access and actions, including:
- Timestamp
- Action performed
- Associated platform
- Originating user account
Audit logs are retained for security, compliance, and troubleshooting purposes and are accessible internally on a role-restricted basis.
4.8 Revocation of Access
Users may revoke OAuth access at any time by disconnecting integrations within the Services or through the third-party platform’s permissions settings.
Upon revocation:
- Data collection immediately ceases
- Access tokens are invalidated
- No further read or write actions are performed
Dealer Data One does not attempt to retain or bypass revoked permissions.
4.9 AI and Automated Processing
Dealer Data One may use automated systems or AI-assisted analysis to generate insights solely within the authorized customer account.
OAuth-authorized data is not used to train shared, public, or generalized AI models and is not used outside the originating customer account.
5. Acceptable Use Policy
You agree not to:
- Violate applicable laws or regulations
- Infringe intellectual property rights
- Upload malicious code
- Attempt unauthorized access to systems or accounts
- Scrape, mine, or harvest data without permission
- Reverse engineer or resell the Services
6. Intellectual Property
The Services, including all software, designs, and content, are owned by Dealer Data One and protected by intellectual property laws. You retain all rights to your Customer Data.
7. Payment, Automatic Renewal, and Cancellation
7.1 Fees and billing
Fees are billed in advance according to the subscription plan you select at checkout. Billing begins at signup, when your account is created and work commences. You authorize Dealer Data One to charge your selected payment method for all fees when due.
7.2 Automatic renewal
Your subscription renews automatically. Unless you cancel before the end of the then-current billing period, your subscription will automatically renew for a successive period of the same length — monthly plans renew monthly, annual plans renew annually — and your payment method will be charged the then-current rate for that plan. Automatic renewal continues until you cancel. There is no fixed end date.
7.3 How to cancel
You may cancel at any time, with no cancellation fee, by either using the cancellation option in your account settings within the Control Center, or emailing legal@dealerdata.one from an authorized account administrator address.
Cancellation takes effect at the end of your current billing period. You retain full access to the Services through that date. We do not prorate or refund the remaining portion of a period you have already paid for — see our Refund Policy. To avoid being charged for the next period, cancel at least one (1) business day before your renewal date.
7.4 Price changes
We may change our fees. We will give you at least thirty (30) days' notice by email before any price increase takes effect for your account. Price increases apply from your next renewal after the notice period. If you do not accept a price increase, you may cancel before it takes effect.
7.5 Failed payments
If a payment fails, we will attempt to notify you and may retry the charge. If payment remains outstanding after fourteen (14) days, we may suspend access to the Services. Suspension does not delete your data — see Section 10.4 of our Privacy Policy.
7.6 Refunds
Fees are non-refundable except as set out in our Refund Policy or as required by applicable law.
8. Service Availability
We strive to maintain high availability but do not guarantee uninterrupted service. Scheduled and emergency maintenance may occur.
9. Termination
You may terminate your account at any time in accordance with Section 7.3.
Dealer Data One may suspend or terminate access for material violation of these Terms, non-payment, or credible security concerns. Except where immediate action is necessary to protect the Services or other customers, we will give you notice and a reasonable opportunity to cure before terminating.
Upon termination:
- OAuth connections are disconnected and access tokens are invalidated.
- Access to the Services is disabled.
- You have sixty (60) days to request an export of your Customer Data, after which it is deleted in accordance with Section 10 of our Privacy Policy.
- Any fees accrued before termination remain payable.
Sections 4 (Data Rights), 6 (Intellectual Property), 10 (Disclaimers and Limitation of Liability), 11 (Indemnification), and 12 (Governing Law and Venue) survive termination.
10. Disclaimers and Limitation of Liability
THE SERVICES ARE PROVIDED “AS IS” AND “AS AVAILABLE,” WITHOUT WARRANTY OF ANY KIND. TO THE MAXIMUM EXTENT PERMITTED BY LAW, DEALER DATA ONE DISCLAIMS ALL WARRANTIES, EXPRESS OR IMPLIED, INCLUDING THE IMPLIED WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, TITLE, AND NON-INFRINGEMENT.
DEALER DATA ONE DOES NOT WARRANT THAT THE SERVICES WILL BE UNINTERRUPTED OR ERROR-FREE, THAT DEFECTS WILL BE CORRECTED, OR THAT ANY INSIGHT, RECOMMENDATION, OR AUTOMATED ANALYSIS PRODUCED BY THE SERVICES WILL BE ACCURATE OR PRODUCE ANY PARTICULAR BUSINESS RESULT. DECISIONS MADE IN RELIANCE ON THE SERVICES REMAIN YOUR RESPONSIBILITY.
TO THE MAXIMUM EXTENT PERMITTED BY LAW, DEALER DATA ONE SHALL NOT BE LIABLE FOR INDIRECT, INCIDENTAL, SPECIAL, CONSEQUENTIAL, OR EXEMPLARY DAMAGES, OR FOR LOST PROFITS, LOST REVENUE, OR LOST DATA.
Total liability shall not exceed the fees paid in the twelve (12) months preceding the claim.
11. Indemnification
You agree to indemnify and hold harmless Dealer Data One from claims arising from your use of the Services or violation of these Terms.
12. Governing Law and Venue
These Terms are governed by and construed in accordance with the laws of the State of Missouri, without regard to conflict of law principles.
Any dispute arising out of or relating to these Terms or the Services shall be brought exclusively in the state or federal courts located in the State of Missouri, and each party consents to the personal jurisdiction of those courts.
13. Platform Policy Acknowledgment
Your use of third-party integrations is also governed by applicable platform terms, including Google API Services User Data Policy, Meta Platform Terms, Apple Business Connect Terms, LinkedIn API Terms, and Microsoft API and Advertising Policies.
15. General Provisions
15.1 Force Majeure. Neither party is liable for failure to perform due to causes beyond its reasonable control, including natural disasters, war, terrorism, civil unrest, government action, labor disputes, internet or utility failures, or failures of third-party platforms or infrastructure providers.
15.2 Severability. If any provision of these Terms is held unenforceable, that provision is modified to the minimum extent necessary to make it enforceable, and the remaining provisions remain in full force.
15.3 Assignment. You may not assign these Terms without our prior written consent, except to a successor in connection with a merger, acquisition, or sale of substantially all assets, with notice to us. We may assign these Terms in connection with a merger, acquisition, or sale of assets, with notice to you.
15.4 Entire Agreement. These Terms, together with the Privacy Policy and Refund Policy, constitute the entire agreement between the parties regarding the Services and supersede all prior understandings. Where you have signed a separate written agreement with Dealer Data One, that agreement controls to the extent of any conflict.
15.5 No Waiver. Failure to enforce any provision is not a waiver of the right to enforce it later.
15.6 Notices. Notices to you may be sent to the email address on your account or posted within the Services. Notices to us must be sent to legal@dealerdata.one.
15.7 Relationship. Nothing in these Terms creates a partnership, joint venture, agency, or employment relationship between the parties.
16. Contact Information
Dealer Data One, Inc.
Email: legal@dealerdata.one
Website: https://dealerdata.one
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